Booker High School JROTC

Performance:  Toledo Blade Elementary SOAR Musical

Teacher of the Year

ECTAC Excellence Award

Recognition of State Champions from Riverview and Sarasota High Schools  

The agreement between Yeshiva University and the School Board of Sarasota County, Florida for speech language pathology and audiology students be approved as presented.

That the contract between the City of North Port and the School Board of Sarasota County, Florida, be approved as presented.

The purpose of this funding is to support direct student tutoring in reading to focus on closing achievement gaps and accelerating student reading achievement. The tutoring would include programs that deploy trained tutors to classrooms across the state to support students with reading. Tutoring programs will engage research-based practices and implement literacy rich schedules for identified students that would benefit from these additional supports. The goal is to provide targeted individual or small group tutoring and other student level instruction and support to improve grade level reading by the end of third grade.

The purpose for funding is to address learning loss among all students in all subgroups. These funds are provided to increase the capacity of the Florida Department of Education (FDOE) to support and reinforce Florida's Civic Literacy Excellence Initiative.

The applicant must purchase curricula in accordance with the requirements of this RF A. The intended purpose of this award is to support LEAs in purchasing standards aligned curricula for the middle school civics course and supplemental standards aligned curricula for any grade level. All curricula must support the implementation of the Civics and Government (CG) standards that are effective beginning with the 2023-2024 school year.

$160,337.00 upon submission for a substantially approvable application through September 30, 2023

Funding for the School District Intensive Reading Initiative Pilot provides additional reading intervention opportunities to students in kindergarten through grade 5 enrolled in a public school who either scored below a Level 3 on the English Language Arts (ELA) assessment in the prior year or who the district has determined through progress monitoring to be below grade level.

Activities include: Substitutes for Classroom Teachers to participate in professional learning, High Quality Curriculum Materials, Professional and Technical Services Contract for Professional Learning,  Pay (Stipends) for Certified Staff to plan and deliver supplemental intervention/instructional services.

The mission of the Bureau of School Improvement (BSI) is to support our most vulnerable students at our most fragile schools through the implementation of sustainable systems through the three pillars of school improvement: 1) transformational leadership, 2) standards-based planning, instruction and learning, and 3) positive culture and environment. We have created high yield evidence-based initiatives that support each of these three areas.

Activities include: Positions, High Quality Supplemental ELA Curriculum Materials, Stipends (Pay) for Professional Learning, Supplies for PBIS Incentives.

Pursuant to State Board Rules Purchasing Policies 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.

Not to exceed:  $250,000.00

A bid to provide ‘Telephone System Maintenance and Equipment’ was received from one vendor on November 30, 2021.  The bid from Forerunner Technologies, Inc., was the best bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Information Technology Department. 

That the bid of Forerunner Technologies, Inc., for ‘Telephone System Maintenance and Equipment’ in an amount not to exceed $300,000.00 be approved as presented.

Not to exceed:  $300,000.00

The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment.  This is a request to increase the original approved dollar amount for anticipated purchases.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the request to increase the purchase limit for the anticipated purchase of materials and/or services exempt from the bidding process, be approved as presented.

Not to exceed: $25,000.00

The bid #18-0138 to provide ‘General Contracting & Carpentry Services’ was approved for award on May 15, 2018 to Jon F Swift, Inc., Mailloux & Sons, Inc., and J2 Solutions, Inc., in an amount of $900,000.00 for a period of three years with the option to renew for two additional one-year periods. The Facilities Department requested an additional increase of the purchasing limit of this bid by an additional $200,000.00 on October 29, 2021. The Facilities Department is requesting an additional increase of $250,000.00 for the initial renewal period to cover anticipated expenditures due to increase in the cost of construction and an increased workload due to unforeseen projects being requested. The funds for these purchases are contained in the budgets allocated to the Facilities Services Department.

That the request to increase the purchasing limit for ‘General Contracting & Carpentry Services’ by an additional $250,000.00, be approved as presented.

Not to exceed an additional $250,000.00

Bids to provide food service large equipment were received from six vendors on December 2, 2021.  The bids of 7GENS LLC, Johnson-Lancaster Sales, LLC, Pueblo Hotel Supply, Stafford-Smith, Inc., and Strategic Equipment, LLC were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Food and Nutrition Services Department.

That the bids of 7GENS LLC, Johnson-Lancaster Sales, LLC, Pueblo Hotel Supply, Stafford-Smith, Inc., and Strategic Equipment, LLC, for ‘Food Service Large Equipment’ in an amount not to exceed $160,000.00 be approved as presented.

Not to exceed:  $160,000.00

Bids to provide window coverings and window film installation and repair services were received from two vendors on December 1, 2021.  The bid of CVB, Inc., dba Coastal Window Treatments was the best bid meeting the advertised specifications based on a sealed scenario.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

That the bid of CVB, Inc., dba Coastal Window Treatments for ‘Window Covering and Window Film Installation and Repair Services’ in an amount not to exceed $55,000.00 be approved as presented.

Not to exceed:  $55,000.00

Bids to provide ‘Carbonless, Specialty Paper & Supplies’ were received from two vendors on November 30, 2021.  The bids of Mac Papers & Packaging, and Quill LLC were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Materials Management Department.

That the bids of Mac Papers & Packaging, and Quill LLC for ‘Carbonless, Specialty Paper & Supplies’ in an amount not to exceed $560,000.00 be approved as presented.

Not to exceed:  $560,000.00

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of contracts for the anticipated purchase of materials and/or services, be approved as presented.

See attached itemized document.

The specified building has been inspected by the Construction Services and Facilities Services staff and is deemed beyond economical to repair or renovate and is more cost-effective to be replaced with a new building.

Funds for this demolition is available through the capital project 3425.

That the demolition and deletion of building #96-233 located at Construction/Facilities Department site from the F.I.S.H. inventory be approved as presented.

The specified building has been inspected by the Construction Services and Facilities Services staff and is deemed beyond economical to repair or renovate and is more cost-effective to be replaced with a new building.

Funds for this demolition is available through the capital project 3425.

That the demolition and deletion of building #96-208 located at Bay Haven School of Basics Plus from the F.I.S.H. inventory be approved as presented.

The scope shall include providing professional design/build services, under the terms of individual non-exclusive two (2)-year contracts, with an additional one (1)-year extension, for selected projects in which construction costs for any single project do not exceed $4,000,000.00 for study activity when the fee for such professional services does not exceed $500,000.00.  On 11/19/2021, the  Professional Services Selection Committee (PSSC) met to select qualified and certified design/build firms for these services. The PSSC ranked them in accordance with School Board Policy #7.71. The cost for these services for a two (2)-year period with an option for an additional one (1)-year period extension, is  not to exceed $45,000,000.00.   Funds for these services are available through  individual project accounts.

That the ranking of qualified and certified design/build firms to provide design/build services for minor design/construction projects pursuant to nonexclusive continuing contracts, for a period of two (2)-years, with an option for an additional one (1)-year period extension, at mutually agreed rates and conditions, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the seven(7) top-ranked firms.

N/A

That the contracts with all top four (4)-firms for Geotechnical Testing and Materials Testing, or any part thereof, and Threshold Building Inspection Services be approved as presented.

The scope shall include providing professional design/build services, under the terms of individual non-exclusive two (2)-year contracts, with an addition one (1)-year extension, for selected projects in which construction costs for any single project do not exceed $4,000,000.00, or for study activity when the fee for such professional services does not exceed $500,000.00.  On 1/18/2022 (Item #30) the Board authorized negotiations with the seven (7)-top ranked firms.  The Director of Construction Services and one (1) member of the Professional Selection Committee (PSSC) met with representatives of  [1] P.J. Hayes, Inc. dba Tandem Construction / Sweet Sparkman Architecture and Interiors,   [2] Willis A. Smith Construction, Inc. / Fawley Bryant Architecture,   [3] Gilbane Building Company / Harvard Jolly Architecture,  [4] Jon F. Swift, Inc. / Schenkel & Shultz, Inc.,  [5] Magnum Builders of Sarasota, Inc. / Hall Darling Design Studio, PA,  [6] McIntyre Elwell & Strammer General Contractors, Inc. / Plunkett Raysich Architects, LLP,  [7] Halfacre Construction Company / Long & Associates Architects-Engineers, Inc. and successfully negotiated individual contracts.  These contracts have been approved by the School Board attorney.  The cost for these services for a two (2)-year period with an additional one (1)-year period extension is not to exceed $45,000,000.00.  Funds for these services are available through individual project accounts.

The specified building has been inspected by the Construction Services and Facilities Services staff and is deemed beyond economical to repair or renovate.  

Funds for this demolition are encumbered within the Venice High School Building 31 Pool Equipment-Restrooms project 5542, contract #22200996.

That the demolition and deletion of building #96-167 located at Venice High School from the F.I.S.H. inventory be approved as presented.

Encumbered within the project.

The Construction Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $18,843,545.64 in gross contract dollars.

That the Construction Services’ change orders be approved and/or ratified as presented.

$18,843,545.64

This is a direct replacement of nineteen (19) regular a/c school buses with student seatbelts, two (2) lift buses with student seatbelts and wheelchair hookups, and three (3) electric a/c school buses in accordance with the thirteen (13) year replacement cycle and approved in 2021-2022 capital transportation budget. Replacement will be twenty-five (25) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit student safety.

That the purchase of nineteen (19) regular, two (2) lift, and three (3) electric  buses on the scheduled thirteen (13) year replacement cycle be approved as presented.

The Superintendent’s Financial Statements for the month ending October 31, 2021 does not reflect any unexpected trends for the second quarter of the 2021-2022 fiscal year. The negative trend shown in the General Fund will continue until approximately November when property taxes are received.

School Board Policy 2.73 - Educational Equity Policy - has been advertised and ready for approval.

The Strategic Plan for the Sarasota County School District is ready for approval.  District staff and school-based leadership teams worked on the plan which includes five priority goals for the next five years.